CHARTER REPRESENTATIVE

• Is a member of the charter organization and serves as head of the “Scouting Department”
• Secures a troop committee chair: 1)encourages training, 2) maintains a close liaison
• Helps recruit other adult leaders
• Encourages service to the charter organization
• Serves as liaison between Troop 109 and FUMC
• Is active and involved member in the district committee

TROOP COMMITTEE RESPONSIBILITIES

• Ensures that quality adult leadership is recruited and trained.  If the Scoutmaster is unable to serve, a replacement is recruited
• Advises the Scoutmaster on policies relating to Boy Scouting and the chartered organization
• Supports the Scoutmaster and Assistant Scoutmasters in carrying out the Scouting program and working with individual boys and problems that may affect the overall troop program, including boy behavioral problems or special needs that some boys may require
• Recruits adults for all positions in the troop
• Ensures the troop qualifies for the Quality Unit award each year
• Provides adequate meeting facilities
• Is responsible for finances, adequate funds, and disbursements in line with the approved budget plan
• Obtains, maintains, and properly cares for troop property
• Serves on boards of review and Courts of Honor
• Helps with the friends of scouting campaign

SCOUTMASTER (MUST BE TRAINED)

            General:

• Train and guide boy leaders and conduct JLT after each troop election
• Train and delegate as much as possible to Assistant Scoutmasters (future Scoutmaster)
• Use the methods of Scouting to achieve the aims of Scouting
• Conduct Scoutmaster conferences for all rank advancements
• Has access to Troop master records for reports and patrol maintenance

Meetings:

• Meet regularly with the patrol leaders’ council for training and coordination in planning troop activities
• Attend all troop meetings or when necessary, arrange for a qualified adult to substitute if needed
• Attend troop committee meetings
• Attend the monthly district roundtable or send a representative

      Activities:

• Plan for enough outings each year to qualify for the Quality Unit award
• Participate in council and district events as much as possible
• Build a strong program by using proven methods presented in Scouting literature
• Conduct all activities under qualified leadership, safe conditions, and the policies of the chartered organization and the Boy scouts of America
• Supervise troop elections for the Order of the Arrow
• Coordinate Friends of Scouting campaign for the troop

• Service projects: Adopt-a-Road, Scouting for Food, Luminary
• Keep electronic copies of troop documents – “document library”

ASSISTANT SCOUTMASTERS (MUST BE TRAINED)

• Assist the Scoutmaster as needed, including but not limited to, coaching skill development and helping with rank advancement activities, assisting with safety and discipline on outings, and conducting scoutmaster conferences as delegated by the scoutmaster
• There may be specialized duties assigned (e.g. patrol advisor, outdoor program coordinator, quartermaster advisor, chaplain’s aide)
• Help with service projects
• May be asked to organize outings and manage monthly scout meeting
• Can be a merit badge counselor
• Should attend district roundtables
• The Outdoor/Activities and Equipment Coordinators and Chaplain should be active ASM’s

OUTDOOR/ACTIVITIES COORDINATOR (SHOULD BE AN ASM AND TRAINED)

• Help in securing permission to use camping sites
• Secure tour permits for all troop activities (doc)
• Serve as transportation coordinator
• Ensure a “Quality Unit” outdoor program
• Promote outings and high adventure opportunities
• Promote summer camp and manage Scout registration (doc)
• Report to the troop committee at each meeting

EQUIPMENT COORDINATOR (SHOULD BE AN ASM AND TRAINED)

• Supervise and help the troop procure camping equipment
• Work with the quartermasters on inventory and proper storage and maintenance of all troop equipment - check equipment before and after outings using patrol box and tent assignment lists (docs)
• Make periodic safety checks on all troop camping gear, and encourage troops in the safe use of all outdoor equipment
• Obtain the annual bus maintenance/inspection and other bus required maintenance
• Report to the troop committee at each meeting

CHAPLAIN (SHOULD BE AN ASM AND TRAINED)

• Provide a spiritual tone for the troop meetings and activities by emphasizing “Scout Spirit” as outlined in the Tenderfoot section of the Handbook.
• Give guidance to the chaplain’s aide
• Promote regular participation of each member in the activities of the religious organization of his choice and encourage Boy Scouts to earn their appropriate religious emblems
• Assist with scout songs and skits (library)
• Nominate scouts and adults for spiritual awards
• Report to the troop committee at each meeting

CHAIR

• Organize the committee to see that all functions are delegated, coordinated, and completed
• Ensure top-notch, trained individuals for camp leadership
• Keep a list of all adult troop positions and ask the Scoutmaster for his adult leader needs (doc)
• Maintain a close relationship with the chartered organization representative and the Scoutmaster
• Interpret national and local policies to the troop
• Prepare monthly troop committee meeting agendas
• Call, preside over, and promote attendance at the monthly troop committee meetings and any special meetings that may be called
• Attend the monthly district roundtable or send a representative
• Arrange the annual Troop recharter and submit to the Council on time – Quality Unit (doc)
• Has access to Troop master records for membership maintenance
• New adults – introduction to the troop, uses troop resource survey and recruits adults
• Registers Adult and Scout applications with the Council (doc)
• Determine adult awards and maintain a list of adult awards, updated every December (doc)
• Review the Treasurer’s monthly bank statement and reconciliation
• Input “Good Turn” information from service projects – Troop and Eagle projects
• Keeps electronic copies of all Troop documents – “document library”
• Webmaster – maintains Troop web site and Troop master

• Fund Raisers: Fishers Freedom Festival, Marsh Tree Lot, Popcorn, Wagon Pull

 ASSISTANT CHAIR

• Assist Chair when needed
• Help with fund raisers

 SECRETARY(s)

• Keep minutes of meeting and send out committee meeting notices (doc).
• Prepare a family newsletter of troop events and activities (doc)
• Work with the troop Historian, Librarian, and Historian to organize the troop closet and display case
• Handle troop publicity and send cards and thank you letters
• Take annual troop pictures – March

TREASURER

• Handle all troop funds. Pay bills on recommendation of the Scoutmaster, Committee Chair or the    authorization of the troop committee.
• Maintain Troop checking/saving bank accounts
• Keep adequate financial records and Scout accounts (doc)
• Lead in the preparation of the annual troop budget (doc)
• Provide financial records for audits
• Report to the troop committee at each meeting (doc)

ADVANCEMENT COORDINATOR

• Encourage Scouts to advance in rank
• Arrange troop boards of review and Courts of Honor- coordinate with the Scoutmaster
• Develop and maintain a registered merit badge counselor list (doc)
• Has access to Troop master records to update rank advancements
• Make a prompt report on the correct form to the council service center when a troop board of review is held.  Secure badges and certificates
• Report to the troop committee at each meeting

LIFE TO EAGLE COORDINATOR

• Meet with a new Life Scout and explain the requirements for the rank of Eagle
• Fine tune Eagle project ideas and monitor Eagle project progress
• Help the Scout plan out the completion of the remaining required merit badges
• Outline the Eagle application requirements and recommendations
• Help the Scout prepare for the Eagle board of review

TRAINING COORDINATOR

• Have a working knowledge of the training plan for the troop. Basically, this includes orientation (all parents), Fast Start, New Leader Essentials, Specific, supplement and advanced training programs
• Work with the committee chair and troop committee to determine and implement a training program for every adult in the troop
• Coordinate and provide orientation, Fast Start, Youth Protections, New Leader Essentials and Troop Committee Challenge training for new or existing adults leaders through the troop committee
• Promote leaders’ attendance at basic training, supplemental and advanced training, monthly roundtables, and University of Scouting to meet individual training plan
• Develop a library of current book/videos to set up a program for training adults
• Communicate and coordinate training activities with the District Training Chairperson and participate in district training activities as needed
• Record training attainment for individual leaders and keep troop records as providing the District Training Chairperson and the local Council office with the same information (doc)
• Encourage leaders to complete the requirements for the appropriate training award for their position and facilitate recognition at Roundtable or at the appropriate troop meeting
• After being Fast Start, basic trained for your position and attending the Training Development Conference, work with the District Training chairperson to present training at the unit level
• Report to the troop committee monthly at the committee meeting the progress of the training plan – copy to the Chair and Scoutmaster for reference

MEMBERSHIP COORDINATOR

• Develop a plan for year-round membership flow into the troop (doc) and implement the plan
• Work closely with Cub masters and Webelos den leaders of neighboring Cub Scout packs to develop a list of second year Webelos and inform them about Troop 109 and its activities.
• Assist the Scoutmaster in developing and recruiting Den Chiefs - April
• Keep in contact with district membership person for Pack contacts
• Invite Webelos dens to visit a troop meeting and attend the Webelos outing - April
• When Webelos and their parents visit Troop 109 (inform SM) and have a meeting with the parents (doc) and answer questions
• Encourage Scouts to invite their friends to join the troop
• Assist in the crossover ceremonies from Webelos Scouts to Boy Scouts (doc) - February
• Complete the crossover summary form (doc from Chairman)) and attach the required documents for the Chair and treasurer to complete scout registrations - March
• Assist in the new parent meeting (doc) - March
• Report to the troop committee at each meeting